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Bamberg County Public Library

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Meeting Room Use

Statement of Intent
The library meeting room is intended primarily for library programs presented by the library staff and the Friends of the Library. When not in use for library-sponsored programming, the meeting room will be available on a first-come, first served basis for programs of a cultural or educational nature. All decisions concerning use will be determined by prior reservation and consideration of building security.

The meeting room is not intended for:

  • Social Gatherings
  • Fundraising
  • Political Purposes
  • Entertainments
  • Religious Purposes
General Rules
  • Meetings must be open to the public and the news media.
  • Meetings may be held only during the library's regular hours of operation.
  • The room must be evacuated 15 minutes before closing.
  • Library-sponsored programs will have first priority.
  • The library reserves the right to pre-empt any meeting due to unforeseen circumstances. Reservations are not transferable if cancelled.
  • No fees may be charged or donations solicited by the user for any program or exhibit, other than those sponsored by the Friends of the Library for library fundraising.
    • Membership organizations may collect dues at their meetings.
    • Education workshops may charge a minimal fee for materials.
  • Refreshments may be served, but alcoholic beverages are forbidden.
  • Smoking is not permitted in any room in the library.
  • Children's groups must be supervised by an adequate number of adults. We recommend a ratio of one adult to seven children.
  • Set-up and clean-up are the responsibility of the group. The group will be liable for custodial maintenance or repair if the facilities are damaged or soiled to a degree requiring non-routine services.
  • The library reserves the right to charge users a reasonable deposit fee, payable in advance. The deposit will be refunded provided the meeting room is left in a clean and orderly condition.
  • The library is not responsible for providing equipment or supplies, such as coffee pots, projectors, extension cords, paper or pencils. Equipment, etcetera, belonging to a group may not be stored at the library between meetings.
  • The library reserves the right to request users to sign a Meeting Room Contract prior to meeting room use.
  • The meeting room can only be reserved for a single meeting by non-library groups.
    • An exception is made for a series of classes (not to exceed four).
    • Consecutive series may not be booked.
  • Notify the library of any meeting cancellations as soon as possible.
  • Granting permission to use library facilities does not constitute an endorsement of the group or its beliefs by the library staff or Board of Trustees.

For meeting room reservations at the Bamberg County Public Library call 803-245-3022.


ABBE Regional Library System 314 Chesterfield Street SW Aiken, SC 29801 (803)-642-7575
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